Job Description:

Key Job Functions


The bookkeeper is a one-person department responsible for all accounting functions and activities for a retailer.


Primary duties include daily reconciliations, payroll administration, remitting payments, preparing monthly and year-end financial statements, and meeting all compliance/reporting/regulatory requirements.


Working Conditions


This is a permanent full-time position.


It is a hybrid workplace, split between the company’s Hamilton head office and working from home. The schedule is flexible within typical business hours.


Work is not expected on evenings/weekends/holidays, except as required to complete regulatory submissions and year-end filings. The role includes performing repetitive routine accounting functions and taking the initiative to identify and resolve related issues.


Duties & Responsibilities



· Download bank statement and reconcile previous day’s transactions

· Upload previous day’s bank transactions into Account Edge

· Prepare short-term cash flow estimates

· Reconcile deliveries

· Reconcile transactions (debit and credit card payments)

· Reconcile cash payouts and reimbursements

· Pay invoices via e-transfer (0-5 per day)

· Respond to emails (10-20 per day)

· Interact with head office/store staff/vendors/suppliers by phone and email

· General office administration



· Review store audits and inventory variance reports

· Reconcile Ontario cash deposits

· Complete miscellaneous projects and assignments for head office



· Payroll (approximately 25 employees)

· Process head office expense reports

· Issue cheques to vendors/suppliers



· Month-end bank account reconciliation (outstanding payments)

· Month-end POS reconciliations (GL activity)

· Accruals for payroll, licences/permits, and insurance

· Submit draft P&L and revise based on feedback; complete balance sheet

· Group insurance premiums

· File GST remittance with CRA

· Maintain master list of licences/permits (30/60/90-day reminders)

· Submit compliance report to bank



· Remit Ontario Employer Health Tax

· Complete Statistics Canada questionnaire

· Identify and implement improvements to reconciliation/accounting/auditing systems



· Submit Workers Compensation projections

· Complete year-end financials and tax return with accountant (March-May)


Primary Contacts


· Head office staff and Store Managers

· Government agencies (CRA, Service Canada, Ministries of Finance, provincial/territorial ESA)

· Bank Account Manager

· Provincial/territorial regulatory bodies

· Landlords and utility companies

· Vendors and suppliers


Personal Suitability

Sound judgement (integrity, discretion, confidentiality)
Excellent verbal and written communication skills (in person, phone, email)
Ability to work independently, set priorities, and manage time effectively
Strong attention to detail; pride in accuracy
Analytical; good problem-solving skills
Embraces new technologies and computer programs/platforms
Ability to professionally represent the company to regulators, government agencies, bank, insurance

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